When it comes to tech decisions for church production, saying “yes” can feel like the right thing to do, but it’s important to take a step back and think about the long-term implications. Whether you’re tasked with launching a new live stream or adding new elements to your service, the “yes” response might lead to a bigger workload and unmanageable systems down the line.

As tech leaders, the instinct to say “yes” and solve a problem is strong. However, agreeing to every request without considering the reality of the situation can lead to stress and inefficiency. When new tasks are added to an already complex workflow—especially if you’re trying to mix-and-match equipment to make it work—you may end up creating systems that aren’t sustainable. If it’s a one-off event, this might be fine, but making it a regular part of your production can quickly become overwhelming.

Instead of rushing to meet requests with quick fixes, it’s better to pause and evaluate. Take time to assess what gear you already have, what’s feasible within your budget, and whether the proposed solution can truly support your ministry’s goals in the long run. Sometimes the answer is to invest in higher-quality equipment upfront, rather than constantly patching things together with temporary solutions.

When leadership comes to you with a request—like starting a live stream with a limited budget—it’s important to approach the conversation thoughtfully. Rather than jumping in with a quick “yes,” explain the resources required to do it right. This approach not only helps set realistic expectations but also earns respect for your expertise and your commitment to ensuring the tech infrastructure is sustainable and effective.

Saying “yes” may seem like the easy answer, but taking a thoughtful, strategic approach will set your church up for success without burning out the team or overstretching your resources.